Corporate Sales & Events Coordinator

Nassau, New Providence, Bahamas

Full Time

Experienced

Corporate Sales & Events Coordinator

Harvest in the Gardens (HITG) — Nassau, Bahamas

Build Relationships. Create Memorable Events.

Harvest in the Gardens (HITG) brings hospitality, dining, entertainment, retail, and community together in one destination.

Every successful client experience begins with understanding what matters to the people planning it.

We’re seeking a Corporate Sales & Events Coordinator who builds relationships, develops business opportunities, and helps turn enquiries into well-planned bookings.

About the Role

Reporting to the Guest Experience & Events Director, the Corporate Sales & Events Coordinator generates and coordinates corporate, social, nonprofit, and private event business.

You will serve as the primary client contact throughout the sales and planning process, prepare proposals, maintain accurate event information, and coordinate handovers to the teams delivering the experience.

You will work closely with the Events & Programming Manager and Events & Experiences Manager to align client expectations with what HITG can deliver.

Why This Role Matters

Clear proposals, accurate commitments, and responsive communication help HITG earn business and build lasting relationships.

Your work supports revenue growth while giving operational teams the information they need to prepare confidently.

Key Responsibilities

Sales & Business Development

Identify corporate, community, nonprofit, and private event opportunities.
Respond promptly to sales enquiries and event requests.
Conduct site tours and client consultations.
Develop proposals and quotations aligned with client needs and approved offerings.
Follow up on opportunities and maintain an organized sales pipeline.
Support networking, promotions, and business-development initiatives.

Client Relationship Management

Serve as the primary contact for assigned clients during sales and planning.
Understand client objectives, budgets, and priorities.
Recommend suitable spaces, services, and experiences.
Communicate booking requirements, deadlines, and next steps clearly.
Maintain accurate records of agreed arrangements and changes.
Build relationships that encourage repeat business and referrals.

Event Details & Handover

Coordinate timelines, room layouts, catering requirements, audiovisual needs, entertainment, and special requests.
Prepare banquet event orders and other planning documents.
Confirm that event information is complete and communicated to delivery teams.
Align plans with the Events & Programming Manager.
Hand over confirmed requirements to the Events & Experiences Manager.
Support client communication during events when assigned.

Outlet & Department Coordination

Confirm availability and operating requirements before including outlet experiences in proposals.
Coordinate Interactive Entertainment bookings through its Operations team.
Respect assigned session times, approved capacities, and outlet procedures.
Coordinate with Food Experience, Culinary & Supply Chain, Venue Services, IT & Systems, and Marketing.
Include approved non-alcoholic beverage offerings in proposals and event arrangements.

Sales Administration & Financial Follow-Up

Maintain client records, contracts, proposals, and booking documentation.
Track deposits, payment schedules, and contract milestones.
Coordinate outstanding payment information with Finance.
Prepare sales reports and event summaries.
Keep internal teams informed of confirmed changes.
Escalate commitments requiring additional approval.

What a Typical Week Looks Like

Your week includes responding to enquiries, conducting tours, preparing proposals, following up with clients, coordinating bookings, and sharing event details with internal teams.

You may attend events to support client communication and confirm that handovers are effective.

The role combines administrative work with property tours, meetings, and event attendance. Evening, weekend, and holiday availability may be required.

Reporting Structure

Reports to

Guest Experience & Events Director

Works alongside

Events & Programming Manager
Events & Experiences Manager
Operations leadership
Interactive Entertainment Team Lead
Food Experience Manager
Venue Services Manager
Culinary & Supply Chain
Finance
IT & Systems
Marketing and Communications partners
People & Talent

Supervisory responsibilities

No formal supervisory responsibilities.

Required Qualifications

Associate’s or Bachelor’s degree in Hospitality Management, Business, Marketing, Event Management, Tourism, or a related field, or equivalent professional experience.
Three or more years of experience in hospitality sales, event coordination, client relationship management, or business development.
Excellent communication, presentation, and interpersonal skills.
Strong organization and attention to detail.
Ability to manage multiple clients and deadlines.
Proficiency with Microsoft Office and CRM or event-management software.
Sound commercial awareness and responsive client-service habits.

Preferred Qualifications

Experience in hotel, resort, conference-centre, or destination event sales.
Knowledge of corporate events, banquet operations, and hospitality services.
Relationships within the Bahamian corporate, nonprofit, or tourism community.
Experience supporting a venue opening or hospitality startup.
Experience preparing proposals, event orders, and sales reports.

What Success Looks Like

Enquiries receive timely, professional responses.
Proposals accurately reflect available services and client requirements.
Confirmed bookings support revenue goals.
Event teams receive complete, timely handovers.
Contracts and payment milestones are tracked accurately.
Clients feel informed and confident.
Repeat business and referrals grow.

Work Environment & Culture

Harvest in the Gardens values relationship-building, accurate communication, and accountability for the promises we make.

We work collaboratively to create experiences that meet client needs and support the organization.

HITG maintains a non-alcoholic beverage environment.

Location

Nassau, Bahamas

Join the Team

If you enjoy building relationships, developing business, and helping clients plan memorable occasions, we’d love to hear from you.

Apply today to join HITG as our Corporate Sales & Events Coordinator.

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