Events & Programming Manager

Nassau, New Providence, Bahamas

Full Time

Senior Manager/Supervisor

Events & Programming Manager

Harvest in the Gardens (HITG) — Nassau, Bahamas

Where Great Ideas Become Extraordinary Experiences

Harvest in the Gardens (HITG) is a destination where hospitality, entertainment, dining, retail, and community come together.

Behind every successful programme is thoughtful planning, creative development, and clear coordination.

We’re seeking an Events & Programming Manager who will shape a calendar that brings guests and community together throughout the year.

About the Role

Reporting to the Guest Experience & Events Director, the Events & Programming Manager develops and coordinates the annual events and programming calendar.

This includes seasonal celebrations, public events, live entertainment, family programming, community initiatives, corporate functions, and signature experiences.

You will connect creative ideas with business priorities, budgets, schedules, and practical delivery requirements. The Events & Experiences Manager leads operational execution, while you maintain planning coordination and programme alignment.

Why This Role Matters

Relevant programming gives guests reasons to visit, return, and share HITG with others.

Your work helps the organization invest in experiences that support its brand, build community relationships, and make responsible use of resources.

Key Responsibilities

Event & Programming Development

Develop and maintain the annual events and entertainment calendar.
Plan seasonal celebrations, festivals, community events, family activities, and signature programmes.
Propose ideas that align with HITG’s brand and guest interests.
Consider attendance potential, operating requirements, and business objectives when developing programming.
Coordinate programme timing across the property.

Planning & Delivery Handover

Lead planning for conferences, weddings, banquets, corporate functions, church events, and community gatherings.
Develop schedules, timelines, event requirements, and planning documents.
Confirm responsibilities and deadlines with participating teams.
Provide complete delivery information to the Events & Experiences Manager.
Support planning adjustments when client needs, weather, attendance, or operating conditions change.
Attend major events to support coordination and evaluate programme effectiveness.

Entertainment & Partner Coordination

Coordinate live programming requirements with the Entertainment Team Lead.
Maintain relationships with performers, vendors, sponsors, and community organizations.
Confirm agreed requirements, schedules, and supporting documentation.
Coordinate event use of Interactive Entertainment through its Operations leadership and confirmed session availability.
Align booked outlet activities with the wider event itinerary.

Cross-Department Collaboration

Work with the Corporate Sales & Events Coordinator to align client expectations and event plans.
Partner with the Events & Experiences Manager on feasibility and delivery requirements.
Coordinate with Food Experience, Culinary & Supply Chain, Venue Services, IT & Systems, Marketing, and People & Talent.
Communicate programme changes clearly and promptly.
Respect each outlet’s operating authority and established reporting structure.

Budget & Administration

Assist in developing event and programming budgets.
Track expenses, commitments, and resource requirements.
Maintain contracts, schedules, permits, and event records as required.
Ensure planning documents reflect approved requirements.
Incorporate HITG’s non-alcoholic beverage environment into event plans.

Programme Evaluation

Track attendance, guest feedback, and event performance.
Review outcomes with delivery teams and leadership.
Identify programmes to repeat, revise, or discontinue.
Recommend improvements based on guest response, operating demands, and financial performance.

What a Typical Week Looks Like

Your week combines creative development, planning meetings, partner coordination, budgeting, documentation, and on-site event support.

You will manage several events at different stages and remain flexible as schedules evolve.

Evenings, weekends, holidays, and attendance at major events are part of the role.

Reporting Structure

Reports to

Guest Experience & Events Director

Works alongside

Events & Experiences Manager
Corporate Sales & Events Coordinator
Entertainment Team Lead
Operations leadership
Interactive Entertainment Team Lead
Food Experience Manager
Venue Services Manager
Culinary & Supply Chain
IT & Systems
People & Talent
Marketing and Communications partners

Supervisory responsibilities

No direct reports are specified. The role coordinates projects and external partners. Operational teams remain within their established reporting structures.

Required Qualifications

Bachelor’s degree in Event Management, Hospitality Management, Tourism, Marketing, Business, or a related field, or equivalent professional experience.
Three to five years of experience in event planning, programming, hospitality, entertainment, or guest experience management.
Strong project-management and organizational skills.
Excellent communication and relationship-building ability.
Ability to manage multiple priorities and maintain accurate planning records.
Working knowledge of budgeting, scheduling, and event coordination.
Ability to turn creative ideas into practical plans.

Preferred Qualifications

Experience planning festivals, corporate events, community initiatives, or destination programming.
Experience working with performers, vendors, sponsors, and community organizations.
Hospitality, tourism, or entertainment-industry experience.
Experience supporting venue openings.
Experience reviewing attendance, guest feedback, and programme performance.

What Success Looks Like

HITG has a relevant, coordinated annual programming calendar.
Event plans are complete and communicated on time.
Delivery teams receive clear requirements.
Programme spending remains aligned with approved budgets.
Community and entertainment partnerships are productive.
Guests attend, participate, and return.
Evaluation informs future programming decisions.

Work Environment & Culture

Harvest in the Gardens values creativity supported by preparation, teamwork, and responsible decision-making.

We believe meaningful experiences begin with understanding guests and working well across departments.

HITG maintains a non-alcoholic beverage environment.

Location

Nassau, Bahamas

Join the Team

If you enjoy developing ideas, building partnerships, and organizing experiences that bring people together, we’d love to hear from you.

Apply today to become our Events & Programming Manager.

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